Reynolds Fitness Spa and Retreat - Terms and Conditions of Membership

Membership is conditional upon observance of these rules and regulations. If there is any matter you do not understand, please don’t hesitate to ask a member of staff. Reynolds Fitness Spa’s reserves the right to alter these rules and regulations at any time. Alterations shall be posted on the Club notice board. Any dispute or indifference which may arise in regard to the interpretation of the rules and regulations shall be determined by Reynolds, whose decision shall be final and binding.

1. Membership Categories:

(a) Peak: The club can be used at all times while the club is open.

(b) Off Peak: Entry to the club is 6.00am, exit from the club not later than 5pm – Monday to Friday.

1.2(a). Individual Membership: Available to anyone over the age of 18.

(b) Couples membership: Available only to a husband & wife/co-habitant partners, and members of the same immediate family e.g. mother/Daughter, Sisters, Brothers – living at the same address.

(c) Family of 3, 4 etc: Available only to members of the same family (as “b” above) living at the same address. Family memberships require a head payer –see section 5(f).

(d) Corporate: Available to Companies with a minimum of 5 staff. (see section 5h)  Details available from Club Manager.

2. Charges: Use of certain facilities at the club are subject to payment of the current tariff charges which are additional to the membership fees.

3. Membership Agreement:

These rules and regulations form part of each member’s agreement with Reynolds Fitness Spa’s.

4. Membership Cards:

4.1 Each member will be issued with a membership card, which must be used each time a member enters the club. The Membership Card is non-transferable.

4.2 If the Membership Card is lost, a new one will be issued, at a cost of £5. .

5. Membership Details:

(a) The 12- month contract  membership runs for one year from the date of joining and will automatically renew unless notification is received in writing from you at least 4 weeks before your renewal date, after which time your membership will run indefinitely and will be subject to a 2-month notice period (see section 6.2. This does not apply to annual memberships).

(b) The Treat & Tone memberships are 12-month contracts. They entitle you to full health club membership and a voucher (to the value of £45) per month of beauty treatments plus 10% off all beauty products. The treatments cannot be rolled over to other months, given to another person used against packages or be used in conjunction with any other offer or promotion.

(c)12- month contract membership fees can be paid annually by cheque/cash or credit card, or monthly by Direct Debit. Direct Debit payments are taken on or soon after the 1st  of each month.

(d) The 3- month flexible contract membership runs for 3 full months from the date of joining and will automatically roll over onto a month by month membership unless notification is received in writing from you at least 4 weeks before the end of the initial 3 month term.

     (Monthly installments include an 8% charge).

(e) We do not give a refund to Members who pay by annual subscription. We do not give refunds for non-usage of the club. It is the individual member’s choice to use or not to use the facilities provided.

(f) 12- month contract memberships can be transferred to another person, but that person will have to pay an administration fee as a new member.

(g) Family Memberships – Head Payer: This member signs the direct debit form and pays the membership fees for the whole family. As the head payer they are responsible for all membership payments to Reynolds. Should any member(s) of the family stop using the club the head payer is still liable for all membership fee payable under the terms of the contract.

(h) You can at anytime add an additional person onto your 12-month contract membership, however, your membership will run for an additional12 months from the date of the new member joining on.

(i) Corporate memberships: The individual membership fee is based on the amount of people in the corporate. Depending on the price band, membership fees will go up if the number of people in the corporate reduces enough to enter a different price band, conversely the membership fees will reduce if the number of people in the corporate increases to the next price band. For full details of pricing bands please ask in club. You will be notified at least 10 days before your next payment is due that your membership fee is going to change.

(i)        (j) Dining club memberships are 12 -month contracts (see section 5(a). The dining club membership includes exclusive offers and discounts. Details available in club.

6. Cancellation of 12-month Contract Membership:

6.1 Your membership cannot be cancelled in the first year with the exception of the following:

(a) Illness - you can cancel with immediate effect and no penalty on the grounds of ill health, however a doctor’s certificate will be required.

(b) Moving out of the area - This only applies if your move takes you further than 10 miles from the club. Proof of move is required and a cancellation fee equal to 2 months payments will be required.

6.2 After the first year or the end of your 3 month term if you have opted to take out a 3- month flexible contract you are no longer under contract and can cancel at any time by giving 2-months paid notice. Notice must be received in writing. Club facilities can still be used during the notice period.

6.3 For any notice of cancellation sent to the club by post, you must retain proof of postage, or for hand delivery a receipt from the club.

6.4 Cooling off period. You can cancel you membership within 10 days of joining by resigning in writing to the club manager. This 10 day period commences from the members join date on the members client details.  Any monies paid will be fully refunded. The cooling off period does not apply to the flexi 3 or 1-month memberships and can not be enforced if you utilize the club within those 10 days.

7. Freezing  memberships: (only applies to 12-month contract memberships)

Memberships can be ‘ frozen’ for a maximum of 3 months (paying £5.00 per person per month) for the following reasons:

(a) injury – Written proof of the injury is required

(b) Out of the area – if you are out of the country or away on business. However, only applies if you are away for more than one month. Written proof is required.

(c) Un-employment – Proof of unemployment is required

Memberships cannot be suspended for holidays.

The freeze period does not reduce the fees due or length of the first year’s membership, it simply puts it on hold. The first year’s membership will be extended by the amount of the freeze period.

At the end of the set ‘freeze’ period the membership will automatically unfreeze and normal membership payments will resume.

8. Defaulting on subscriptions:

If you default on your monthly subscription you will not be allowed access to the club until the defaulted payment has been made. All defaulted payments incur a £5.00/person surcharge per month.

If defaulted subscriptions are not paid or subscriptions are continuously defaulted you could have your membership cancelled and become liable for the remaining balance of your membership in full. Should it be necessary for Reynolds to pass a debt onto a collection agency an additional charge of £30 will be added to the outstanding debt..

9. Conduct:

9.1. Reynolds Fitness Spa’s reserve the right to refuse entry into the club, anyone whose behavior or appearance is deemed by it to be unsuitable.

9.2. Members are asked to show consideration for one another in the club in particular, profane or abusive language and the threat or use of violence will not be tolerated.

9.3. Members are asked to wear appropriate clothing at all times (i.e. tracksuits, shorts, leotards, trainers etc.) Jeans or clothing with studs will not be allowed to be worn in the Gym.

9.4. No crockery or glassware is allowed in the Gym or Changing area in the interest of safety.

9.5. Pets (with the exception of Guide Dogs) are not permitted in the club.

9.6. A member shall be liable for any damage caused directly or indirectly to property on the premises as a result of any act of default on the part of the member. The member shall immediately pay for and make good the damage.

10. Liability:

10.1 Reynolds Fitness Spa’s  liability for damage or loss to Members ‘or Guests’ property, is strictly limited to any damage or loss suffered as a result of negligence of Reynolds Fitness Spa’s, it’s Staff or it’s agents. With this exception Reynolds Fitness Spa’s will not accept liability for the safety of Members ‘or Guests’ personal property brought onto the clubs premises.

Property stored in lockers provided at the club is stored at the Members risk and no liability will be accepted by Reynolds Fitness Spa’s. Vehicles parked in the car parks at the club or elsewhere at the club and all contents in them are left on the clubs premises at the owners risk and Reynolds Fitness Spa’s will except no liability whatsoever in respect of any loss or damage, (however caused), to them.

10.2 Reynolds Fitness Spa’s cannot accept any liability for any accident or injury to any member, child or guest, that may occur on the premises or within the grounds of the club other

than liability which may arise from the negligence of Reynolds Fitness Spa’s it’s staff or it’s agents. Any member or guest who suffers an accident or injury on the club premises must

report the accident or injury, and the circumstances under which it occurred to the duty manager immediately following the accident or injury.

10.3 Members should not undertake any physical activity for which they might not be medically fit, and are responsible for monitoring their condition during physical activity. Reynolds Fitness Spa’s will not be in any way responsible for harm to a member as a result of his or her undertaking any activity which is beyond their physical capability, unless caused by the negligence of Reynolds Fitness Spa’s, it’s staff or it’s agents.

11. Physical Activity:

11.1 All new members will spend at least one session with a Reynolds Fitness Spa’s Fitness Instructor: (In order that a fitness assessment can be carried out and a suitable safe exercise programme designed)

11.2 Members should note that there is a potential risk of physical injury when using any equipment. If any member or member’s guest is in any way unsure or concerned about using any piece of equipment, they should seek advice and assistance from a member of the staff before using it.

11.3 In certain circumstances a Reynolds Fitness Spa’s Fitness Instructor may require additional medical information from a member’s doctor in order that the correct and safe exercise programme can be prescribed. All club users have a duty to report any medical condition that may affect their participation in an exercise programme.

12. Lockers:

12.1 Reynolds Fitness Spa’s reserves the right to remove the contents from any locker left overnight. Reynolds Fitness Spa’s will not be responsible for contents removed from a locker.

12.2 Reynolds Fitness Spa’s will not be responsible for the loss of any valuables left in the lockers, you leave them in the locker at your own risk.

13. Pool Safety and Rules:

13.1 Please observe these rules on poolside: No diving, no jumping, no acrobatics, no snorkels or flippers, no rough play, no running, no food or alcohol, no glassware, no recording equipment or mobiles and no petting.

13.2 Please shower before entering pool, always use the steps and handrail to enter and exit the pool, be mindful of the pillars within pool, if you are a lone swimmer please let reception know by using poolside phone, if you feel unwell at any time you must immediately let reception know by using poolside phone or by gaining attention of another individual.

14. Miscellaneous:

14.1 Any lost property found should be immediately handed into the club reception. Items will be held for a period of 4 weeks only, before being given to a local charity.

14.2 Certain facilities maybe closed on occasions for repair or improvements. Where ever possible notice will be given of such occasional closures in the health club reception area. Every effort will be

made to keep all areas open during the year, but both routine and urgent maintenance work and facilities upgrades will be necessary to keep the facilities in good condition.

14.3 Under the terms of the data protection act we are required to inform you that the membership information is held on computer for management information and our own membership purposes.

14.4 The club will employ adequate staff to manage the facilities during all the opening hours but does not guarantee that all areas will be constantly supervised.

14.5 24 hours notice is required to cancel an appointment booking (e.g. PT, Massage etc) should this notice not be given you will be liable for 50% of the treatment/booking cost.

14.6 All Personal Training sessions are chargeable at the club rate, lost Personal Training vouchers are non-redeemable.

14.7 The owner reserves the right to amend the rules at any time and without notice to individual members. Notification of any such changes will be posted on the club notice boards.

14.8 The exercise to music class timetable is subject to change every 3-4 months.